See who's here
See which coworkers are on the same page as you, what each role sees, how to hide yourself, and why none of it is kept.
When coworkers are working in Halo at the same time, you can see them. Their avatars appear in the top bar on the page you share, and on the rows of the reports, charts, datasets, workspaces and folders they have open. Settings → Members says Online now or Online, away. In a report's or a chart's editor, the same avatars show who's editing with you.
Someone shows as away after 5 minutes without touching Halo, or as soon as they switch to another tab. They're gone within a minute of closing Halo. Having several tabs open counts as one person.
What each role sees
| Your role | What you see |
|---|---|
| Owner, Admin, Builder, Analyst | Names and avatars |
| Viewer | A count in the top bar, such as "3 others here" |
| External guest | Nobody |
External guests are only ever seen by roles that can see names, so guests never see each other. Nobody sees people on a report, chart or dataset they can't open themselves, and losing access to one takes you out of it within a minute.
Anonymous readers of a public link, and anyone on an embed, aren't shown and don't see anyone. A member who's signed in and reading a report on its public link joins that report, so others in it can see them, unless they've hidden themselves.
Hide yourself
Go to Account → Who's here and turn on Hide me from others. Others stop seeing you within half a minute, and you can still see them. If you're hidden, Halo AI's work for you in a report's or a chart's editor isn't shown either.
Turn it off for everyone
An Owner can turn it off in Settings → General → Who's here. Nobody then sees anyone, and people editing the same report can still do so, without seeing each other's cursors. Changing the switch is recorded in the audit log.
What Halo keeps
Nothing. Who's on which page is held only for as long as they're connected. It isn't written to a database, the audit log or analytics, so there's no history of who was where. The only things Halo keeps are your choice to hide and the Owner's switch.
Halo staff viewing Halo Data as a member don't show up. They can see a count of an organization's members online, never who they are. Hidden people aren't in that count.